Forbes contributors publish independent expert analyses and insights.
I find myself working before 9am and after 5pm on my own stuff because when I'm at work it's too hard to concentrate. I'm frequently interrupted by my colleagues, and a big part of my job is being available to others -- I oversee a bunch of things -- so I need to be available. How do I make a more sustainable routine? - Editor
Working overtime should be an exception and not the default if you're going to have any semblance of personal and professional balance. While many jobs entail managing or collaborating with others, if you find that it's a full-time job to attend to your colleagues, you need to assert stronger boundaries or you're just working on their schedule, not yours. Finally, if you're fitting in your own work at the margins of your day, you're probably not giving your best energy to it. Improving balance, setting boundaries, and assigning the most energetic part of your day to your most important work will help you make your workload more sustainable. Here are five steps to take now:
- Start With Strengthening Your Self-Care Routine
Pick one good habit at a time to adopt for better sleep, exercise, diet and stress management (e.g., sticking to a bedtime routine, hitting X steps each week, eating at least one fruit per day, meditating in the morning). Starting with self-care allows you to flex your change muscle and introduce something new to your routine without disrupting your work. At the same time, you're building a stronger foundation that will make it easier to disrupt your work for the better. You have to be your biggest advocate against burnout. - Create Do-Not-Disturb Prompts To Discourage Interruptions
Experiment with reducing your availability to interruptions by following specific practices that signal to others you shouldn't be disturbed. This can be as simple as hanging a sign on your door (or cubicle) that says, "Do not disturb", "Please don't interrupt" or "Working on deadline". If you're worried that's not friendly enough, you can add a specific time for people to come back (e.g., "Check back in 30 minutes"). If you have an office with multiple spaces, make it a habit to leave your regular workspace and go somewhere away from your colleagues. Block your online calendar so meetings can't be scheduled at all times of day. Whatever you decide to carve out uninterrupted time, start with 30 minutes three times a week and work up to dedicated blocks of focused time every day. - Confirm Your Manager's Top Priorities
Interruptions from colleagues might be the key reason this editor's other work is spilling into overtime. However, they also might have a To Do list that is unrealistic and could be pared down. To pare down your task list and still protect your job, get clear on what your manager prioritizes from you. Some projects or clients are more important than others, and some ongoing tasks count more than others. For this editor, it might be publishing a certain number of stories on a set cadence, submitting a status report on audience analytics or moving forward on a long-term research assignment. These tasks should get the dedicated blocks of focused times, and other tasks (e.g., filing more than the minimum of stories) fall off. At some point, you can take on more because ad hoc projects finish or you get more efficient with your output, but don't work overtime until you know it's on something that matters. - Proactively Choose Your Top Priorities For Focused Time
You may prefer some aspects of your job more than others, or it may be easier to do some tasks more than others. Unfortunately, if you default to what you like or what's comfortable, you might neglect what matters most. That includes your manager's top priorities, as well as your own. Your manager's top priorities may not 100% line up with yours. You may be interested in a promotion and need to take on tasks outside your current job or focus on work that gives you more visibility beyond your manager. You may be developing a skill (e.g., AI) that is currently a small part of your job. You may have a personal interest in exploring other departments or areas of the company outside your current role. To keep your own career moving, use some of your focused time for your top priorities, not just your manager's. - Schedule Interactions To Replace Interruptions
If your best efforts to bring routine to your workday are still met with interruptions, you'll need to schedule your interactions more deliberately. This could be a 15-minute weekly check-in with your manager, when before they used to drop by for an update. It could be you proactively walking around to check on colleagues and offer your help at set times you choose. Or block off specific "office hours" each day for questions and requests. It may take time for people to realize you're on a new work cadence, but if you stick to it, they'll realize this is how you work and will jump on the new routine. Improve your time management, and you improve your career.